Safeguarding policy

Keeping children safe at Legacy Academy.

Every tutor on our team is DBS-checked. This page explains exactly how we keep your child safe.

Our commitment

I built Legacy Academy because I wanted parents to have a tutoring service they could actually trust with their child — and that means the safety of every child we work with is my personal responsibility, not a department's. If something ever feels off, you call me, not a ticketing system. I read every safeguarding email myself, and I would rather answer the same question ten times than have a parent worry about asking once. That commitment does not change as we grow.

— Daanyaal, founder and designated safeguarding lead.

DBS checks

Every tutor we work with holds a current Enhanced DBS (Disclosure and Barring Service) check before they teach a single Legacy student. The Enhanced level is the standard for any role involving regular contact with children — it surfaces both spent and unspent convictions, cautions, reprimands and warnings, plus any information held on the children's barred list maintained by the DBS.

We re-check every tutor at minimum every three years, and immediately on any change of role — for example, a tutor moving from online-only sessions to in-person tutoring at a family home. We hold each certificate on file securely and verify the original document, not a screenshot, at onboarding.

If a check returns anything beyond a clean certificate, the tutor does not begin teaching while we review it. We assess each case individually with reference to current DBS guidance and the role they would be in; in practice, anything that suggests a meaningful risk to children is an immediate stop, not a discussion.

Tutor selection

A clean DBS is necessary but not sufficient. Every tutor we onboard is also interviewed personally by the founder, references are taken up by phone (not email), and they teach a paid trial lesson under observation before being given any Legacy student. DBS tells us what the public record says; the interview and the observed lesson tell us how someone actually behaves with a child in the room.

Lesson recording policy

Lessons may be recorded only with the explicit consent of both the parent and the child. Consent is asked for once per engagement, in writing, and can be withdrawn at any time without affecting the tutoring itself. We never record a lesson without that consent in place first.

Where a recording does exist, it is stored privately on our booking platform and is time-limited — held for thirty days from the lesson date so that the child can re-watch a tricky topic, and then automatically deleted. Recordings are accessible only to the tutor who taught the lesson, the parent, and (where requested) the student themselves. They are never used for marketing, never published, and never shared outside that small group. You can request earlier deletion at any point by emailing the safeguarding lead and we will action it within forty-eight hours.

Online safety

Almost all our tutoring happens online, so we have a small set of non-negotiable rules that apply to every session and to every tutor:

  • Webcams stay on for both the tutor and the student for the full lesson. Audio-only sessions are not permitted under any circumstances.
  • Tutors never screen-share personal devices, personal accounts, or anything containing personal information. Lessons happen on a dedicated work environment that is reviewed before onboarding.
  • Tutors never message students one-to-one outside our booking platform — no personal WhatsApp, no personal email, no social media. All scheduling and messaging happens through the Legacy platform so there is a record and so a parent can see it.
  • For students under thirteen, a parent or guardian is expected to be within earshot of the lesson room throughout the session. We will end a session early if this is not the case and reschedule.

How to raise a concern

If anything about a tutor, a session, or another child's safety ever worries you, raise it with us as soon as you can. The quickest routes are direct to the founder:

If your concern is urgent and child-safety related, please also contact the relevant authority in parallel — please do not wait for us:

  • NSPCC helpline — adults worried about a child can call 0808 800 5000, text 88858, or visit nspcc.org.uk for online reporting.
  • If a child is in immediate danger, call 999 — the police or ambulance service take priority over us.

Safeguarding lead

Our designated safeguarding lead is Daanyaal — the founder — until further notice. He is the named contact for any safeguarding concern, the person who reviews this policy, and the person who decides on any tutor onboarding or offboarding decisions involving safeguarding. Where the safeguarding lead is unavailable, the deputy contact is the senior tutor on duty for that day; that name is shared with families on first booking.

Policy review

This policy was last reviewed on 21 April 2026 by Daanyaal as designated safeguarding lead. It is reviewed at minimum annually, and immediately whenever a change in our tutoring operations or a change in DBS or Keeping Children Safe in Education guidance warrants an earlier review. The next scheduled review is by 21 April 2027, and the version of this page in force at any time is the one published here.

Have a question about how any of this works in practice? Talk to the founder on WhatsApp.